Sending a Basic Newsletter

Best Practice: Send important emails and reminders 2-3 days in advance to ensure recipients have an opportunity to view the email.

How to send a basic newsletter without using See "List of Replacement Tokens" or adding personalization.

  1. Navigate to Admin > Advanced Settings >  Newsletters - OR - Go to a Newsletters module.
  2. Select the Message tab.
  3. Required. At Send To Users or Role, begin entering the name of a security role, a social group or the first name or last name of a user to send the newsletter to. The field will provide a list of matches to choose from. Select the matching result and repeat to add more recipients. Note: Users in multiple roles will only receive one copy of the newsletter.
  4. Required. In the Additional Emails text box, enter each of the email addresses to receive the newsletter separated by a semi-colon ( ; ). E.g.;
  5. Optional. In the From text box, enter/modify the email address to be displayed in the From field of this newsletter. Authenticated users can edit their email address.
  6. Optional. In the Reply To text box, enter the reply to email address for the email.
  7. In the Subject text box, enter a subject title for the email.

  1. At Editor, select Basic Text Box to send a plain text email - OR - Select Rich Text Editor to send an HTML email with formatting and images.
  2. In the Editor text box, enter the body of the newsletter.
  3. Optional. Click the Preview Email button located at the base of the module to preview the newsletter before sending it.

  1. Select the Advanced Settings tab and then set these required settings:
    1. At Replace Tokens? unmark  the check box.
  2. At Send Method, select BCC: One Email To Blind Distribution List (Not Personalized ).
  1. Set any of these Optional Advanced Settings:
    1. At Attachment, select the required attachment. See "Setting a File Link" or See "Uploading and Linking to a File".
    2. At Priority, select the priority of the email (High, Normal, or Low) from the drop down list. This setting will be associated with the message. The default setting is Normal.
    3. At Send Action, select from the following options:
      • Synchronous: Emails are all sent before the page refreshes. This method is suitable for small mail outs of approximately 100 or less.
      • Asynchronous: This starts a separate thread (user process) to send emails. This method is suitable for large mail outs of approximately 100 or more. This is the default option.
  2. Click the Send Email button.